T.I.P.: How to Set Up a Meeting Date/Time Poll with Doodle

This story outlines the steps for creating and managing a Doodle poll to efficiently schedule meetings with multiple participants. The process involves logging in, setting up a poll, proposing dates and times, configuring settings, and monitoring responses.

Note: This information is correct as of 6/24/2024 - if it becomes obsolete, please inform us.

1. Open your web browser and navigate to www.doodle.com.
2. Click on the Log In button and enter your credentials to access your account.

1. Once logged in, navigate to the dashboard.
2. Click on the Create button, typically found at the center or top of the page.

1. Select Group Poll if you are scheduling a meeting with multiple people.
2. Click on Continue to proceed.

1. Title: Provide a clear and concise title for your poll (e.g., "Team Meeting Schedule").
2. Location (optional): Add a location if the meeting is in-person, or specify if it will be a virtual meeting (e.g., Zoom, Google Meet).
3. Description (optional): Add any important details or agenda for the meeting.

1. Click on Add dates to select potential meeting dates from a calendar view.
2. After selecting dates, click on Add times to propose specific times for each selected date.
   • You can add multiple time options per date to maximize the likelihood of finding a suitable slot for all participants.
3. Once all dates and times are added, click on Continue.

1. Decide if you want to allow participants to:
   • Select if-need-be: Choose if they are possibly available for given slots.
   • Limit the number of votes per option: Useful for appointment bookings.
   • Make the poll hidden: Votes are anonymous.
2. Configure any additional settings such as Deadline for voting or Automatic reminders.

1. Review your poll to ensure all details are correct.
2. Click on Finish to create the poll.
3. Choose how to share your poll:
   • Link: Copy the poll link and send it via email, messaging apps, or social media.
   • Email: Directly invite participants via their email addresses from the Doodle platform.

1. You will receive notifications as participants respond to the poll.
2. Check the poll results to see which date/time has the most availability.
3. Once a final decision is made, confirm the meeting date/time with all participants.

• Provide as many time options as practical to increase the chances of finding a suitable meeting time.
• Send reminders to participants who have not responded to ensure maximum participation.
• Be considerate of time zones if participants are from different geographical areas.